BENICIA LITTLE LEAGUE VOLUNTEER PROGRAM
Little League, Senior League and Big League Baseball cannot survive without the help of dedicated volunteers. Regardless of your baseball experience, there is always a need for your time and talents. As parent volunteers, it is our responsibility to ensure that we provide the best possible program for our children. Please review the volunteer opportunities that the League offers and determine where you might be able to contribute.
Beginning with the 2012 Spring Season, Benicia Little League has required each family to volunteer 10 hours of their time during the season, or in events that support the league during the year. If you failed to meet this 10-hour commitment, during the previous Volunteer Season, or if you are new to the league, you will be required to pay a volunteer assessment fee this year.
Signing up for volunteer time is EASY. You can sign up for many of the volunteer programs during registration. You will also have the opportunity at your Team Parent Meeting or during the season to sign up for volunteer time at one of the League’s canteens.
Scheduling, meeting and recording your volunteer commitment are your responsibility. If, like our children, we can pull together as a team, we can make a real difference and improve the overall success of our program.
Note: Our volunteer fee is a non-refundable payment that may be rolled over from year to year if the volunteer commitment is completed. Ideally all of our families are able to pay this fee once during their years with Benicia Little League by fulfilling the volunteer commitment each year they participate.
Policy Effective November 1, 2011
Canteen Volunteer Program
As many of you know, lack of volunteers in past years has resulted in the closure of the canteens on several occasions. This is not only disappointing to the players and their families; it also has a negative impact on an important revenue source to the League. With your help, we will continue to run a volunteer program that will result in fully staffed canteens throughout the season.
The Canteen Volunteer Program requires each HOME TEAM to ensure there is one canteen volunteer per team for each game. The manager of the HOME TEAM is responsible for making sure his/her team provides these volunteers. The volunteers are responsible for logging their volunteer hours into the volunteer log at the canteen and having it verified and signed off by the Canteen Coordinator. This is important; otherwise, the League will not be able to confirm that you have fulfilled your volunteer commitment.
The League is confident that this system will work if all teams and families make a commitment to do their part.
Benicia Little League
One of the main goals of the Benicia Little League Board is to encourage participation in Little League Baseball, and one of the key ingredients to a successful year in Little League is volunteer support.
To encourage participation at all levels of play, we have provided an updated volunteer list. It is our goal to have 100% participation of all parents or guardians.
We have listed the most
common areas that each team will need help in managing and organizing their team for the upcoming season. Please review the list
during registration. We have also listed a brief description and estimated time requirement for each position.
If you are unable to
volunteer for a team position there will be a $100.00 non volunteer fee. Our goal is to supply the appropriate committees and team Managers with a list of
volunteers to help make their team and our league successful.
Please feel free to contact our Volunteer Coordinator at email@example.com with any questions or concerns.
(SCALE OF 1-5, 5 BEING THE MOST)
||Team Manager - Head Coach - Responsible for all aspects of their team.
||Team Coach - Assist manager in practices and games.
||Team Parent - Main link between Coaches and team families.
||Field Maintenance / Setup - Responsible for field prep.
||Canteen Coordinator - Maria and Community Canteens
||Canteen Volunteer - Help in running the Snack Shack.
||Special Events Volunteer (Tryouts, Opening Day, Picture Day)
||I am unable to volunteer my time ($100 fee)
Volunteer Opportunities and Descriptions
There are various volunteering opportunities. Please note some
positions fulfill more than the required 10 hours and are referred to
as Season Positions.
Each position has an indicated maximum number of volunteers per team
for that role. If a specific team position is split, only one
designated person will receive their volunteer credit for that
Note: not every volunteer position is needed at all levels of
play. If your preferred volunteer opportunity has already been
filled, your volunteer hours must be filled via an alternative
TEAM MANAGER – 1 per team (Season
This position is the team lead in charge of team players, assistant
coaches, and all communications between the League and parents
regarding schedules, changes, rainouts and Benicia Little League events.
Managers are responsible for player instruction and deveopment of proper baseball skills, produce player
lineups and provide overall player support and encouragement.
Managers also help secure team parent, team scorekeeper and field
maintenance persons (when applicable).
Managers are subject to board approval and are not guaranteed a
coaching position from year to year. This position also
requires attendance at Manager and Umpire meetings and instructional coaching clinics.
ASSISTANT COACH – maximum 2 per
team (Season Position)
This position assists the Manager with anything involving team
practices, player organization, skill building, game operations,
equipment handling, team jersey distribution and general player and
team support. This position also needs to assist the field
maintenance person(s) with field setup and break down before and
Coaches are also subject to board approval and are not guaranteed a
coaching position from year to year.
TEAM PARENT – maximum 1 per team
This position assists the Manager and coaches with parent and team
communications and general team support. The Team Parent role
will also work with the League Volunteer Coordinator to track
volunteer needs, requirements and fulfillment for that team.
parent role can include:
-Obtaining and distributing the team roster
-Sending out team communications to parents (re: special events,
game or practice changes, parties, etc.)
-Organizing a snack schedule (if agreed by team)
-Planning the team’s end of season party
-Organizing player trophies or appropriate coaches’ gifts
-Organizing and tracking volunteers among the team to cover canteen commitments
FIELD MAINTENANCE – maximum 2 per
team (Farm & Upper Divisions); maximum 1 per team (T-Ball and T-Ball 4) (Season Position)
This position will be responsible for maintaining the fields for
your team before and after games. If needed, it is beneficial
to solicit additional help from team parents as well.
-Attend mandatory pre-season Field Maintenance training
-Relay and act as trainer to parents that sign up to help out
-Assist at pre-season Field Improvement Events
-Manage and perform all pre-game and post-game field maintenance
duties (home team)
-Remove all litter, team and spectator, and place in trash
-Put out and remove bases and plugs and store in field lockers (if
last game of the day)
-Drag infield area avoiding contact with the grass
-Rake, fill and tamp batter box and pitcher mound
-Clean and sweep dugouts
-Take down scoreboards and place in canteen (if first or
last game) (Majors/Minors only)
-Set up and put bases away in locked score booth sheds (if first
or last game) (Majors/Minors only)
SCOREKEEPER – maximum 2 per team
(Season Position) (Minors and Majors only)
This position is required to attend and keep score at each game
according to the team schedule. It is also helpful to solicit
additional help from team parents for backup. However, only
the designated team scorekeepers for that team will receive credit
for this commitment.
-The Home team must provide the Scorekeeper to keep Official Score
Book for that game
-Arrive to field 15 minutes before game time begins
-Bring 2-3 pencils with erasers to each game
-Keep score – track the pitch count, hits, walks and errors
-Have the plate umpire sign the Official Score Book
-Return Official Score Book to the canteen after the game
CANTEEN VOLUNTEERS: 2 – 3 hour
The Canteens are located at Community Park, Maria/Ribeiro, and Jack London fields. They open for each scheduled game during the season except special make-up games on Friday evenings.
This position works as a team with 1-2 other volunteers per each
-There should always be 2 adult volunteers at the Canteen
-Children under the age of 16 are not permitted in the Canteen.
-Register for shifts on the Benicia Little League website. You will receive an
email reminder the day before your shift
-Duties to include: Selling food and drinks at the counter, and
-Home Teams are responsible for ensuring Canteen Shifts are covered
-Parents may choose to work shifts other than when their teams are playing - allowing parents to reach the volunteer minimum
There is no prior experience required for any of these volunteer
opportunities. It is the Volunteer Coordinator’s
responsibility to work with Team Parents to insure appropriate coverage for all shifts.
For any substitutions to the shifts or cancellations, a
Volunteer/Canteen Coordinator must be contacted in
advance. Failure to show for your scheduled volunteer shift
without any communication will result in an automatic charge of the
SPECIAL EVENTS VOLUNTEERS: 2 – 3
There are a number of special events throughout our Little League
season. This position will act in any number of ways to ensure
those events run smoothly. Working with the Volunteer
Coordinator, you will be scheduled to work at a particular event,
and will be directed on requirements and time needed for that
event. Some of the necessary areas required would be set up,
check-in table, shepherding, team organization for pictures,
tracking, clean up and/or could involve a Canteen shift on a
special event day.
Benicia Little League Special Events include:
Walk-In Registration Sessions
Others: Clinics, Field Improvement Day, Tournaments, Playoffs,
Volunteer Registration and Volunteer Application
Thank you for joining our parent volunteer’s organization. We
would not be successful without your commitment to the League!
Register today for your volunteer preference. You will be
notified of your confirmed commitment and informed of any further
scheduling that needs to take place.
Note: Season Positions (with the exception of Field Maintenance) are required to fill out the volunteer application found
on the Benicia Little League website, and are subject to a background check. An
application must be filled out in the Volunteer section and signature applied. A copy of your photo ID must also be
scanned and mailed along with your signed volunteer form to Benicia Little League at 340 East I Street Benicia, CA 94510 to be
Q: I signed up to
volunteer, but my top three choices have already been filled. Does
my family still need to fulfill the eight (10) hour requirement?
A: Volunteer slots are assigned on a first come, first served
basis. The earlier you register as a volunteer the
greater the chance that you will be assigned an opportunity of your
choice. However, there are many ways you can make a difference
in providing a fun and enriching experience for our children.
Therefore, if your top choices are not available, please select from
the remaining Benicia Little League volunteer opportunities to fulfill your seasonal
Q: What if I have volunteered
to work a Canteen shift and it rains?
A: When it rains and the fields are closed the canteens will not open. In
this case you will receive credit for your volunteer
commitment. However, you MUST have signed up on-line to get credit for Rain-Outs. Walk-In Canteen volunteers will not be credited with time for games rained out. Contact your volunteer coordinator (firstname.lastname@example.org on the web site) if you are unsure if you will still be
Q: My kids and their friends
play in the T-Ball, Farm and T-Ball 4 Divisions. Many of our
games are held at the Mary Farmer School field where there are no concessions. So why do we
have to work the Community Park, or Maria canteens?
A: Benicia Little League is a 100% volunteer organization and represents a
community of over 700 families. Our goal is to provide a fun
and enriching experience in a safe environment for all of our